State, county, municipalities and consultants
Road improvement project submittals
We ask all municipalities to provide road project plans and schedules as early as possible to ensure utility relocations can be identified and addressed proactively.
While we realize not all of your potential projects may yet be identified, any advance information you can provide will assist in this effort. Proactive communication will help us meet our goal of relocating and/or upgrading our facilities before municipality road work. Additionally, these proactive communications will reduce impacts to your project schedules, traffic control, new pavement and other assets.
Avoiding additional construction costs
To help all parties involved avoid additional construction costs incurred during underground relocation and/or system upgrade work from December through March, submit plans based on the timelines below. We understand this might not always be possible. We will work with municipalities when relocation deadlines may be in jeopardy.
- Submit preliminary plans by the end of July to help us meet relocation deadlines scheduled for the first half of the following year. Our goal is to relocate our facilities in the fourth quarter of the year before your project.
- Submit preliminary plans by the end of October to help us meet relocation deadlines scheduled for the second half of the following year. Our goal is to relocate our facilities in the second quarter of the same year of your project.
- To avoid conflicts, we may request municipalities, or their surveyors, to identify future facilities in the field before our relocation work.
- In some cases, we will identify conflicts with our facilities that can be adjusted concurrent with construction. A project representative will notify the municipality when that is the case.
Submittals
Email your preliminary and final design plans, high-level overviews/designs, resurfacing lists, construction schedules or any other applicable project information to:
utilitiesrelocation@wisconsinpublicservice.com
Your information will be assigned to a project representative who will contact you as needed.
Project submittal checklist
To ensure your project is processed quickly and efficiently, use this checklist to submit needed information. Checklist
Project identification
Project ID number (if it has one)
Plan description (include locations by street intersections or roads impacted)
Municipality name (town, village, city doing the work)
County name in which the work will be performed
Approximate or anticipated project start date (include year)
Type of work to be performed
Resurface only
Chip seal only
Reconstruction only
Both reconstruction and resurface or chip seal, or any combination
Other (please explain)
Steps after submittal
- Within seven days, we will send a system map of your project area in CAD file format. If you prefer a PDF file, state this preference in the initial submission.
- We will contact you, if needed, about any project conflicts.
- Continue to communicate with us about your project(s) at:
utilitiesrelocation@wisconsinpublicservice.com
Standard timelines
If submitting a meeting notice
- We will forward any meeting notice to a designated project representative who will, if necessary, attend the meeting.
- We appreciate an advance meeting notice of five business days.
If submitting a proposed project for review
- We immediately assign your project to a representative for review.
- Plans must be at least 60% complete, including cross-sections, to adequately review for potential conflicts. We will do an initial review of any plan received and respond as needed.
General relocation project timeline
Trans 220
Per Wisconsin Statute 84.063, all utility facility relocations related to Trans 220 state trunk highway improvement projects will follow the timelines outlined in Administrative Rule Trans 220.
WisDOT Guide to Utility Relocation
Non-Trans 220
Within 15 working days
A project representative will respond to the primary contact.
- If more time is required for initial review, the project representative will discuss that with you within 15 working days.
- If no relocation work is required, you will receive a work plan indicating so.
- If relocation and/or system upgrade work is necessary, detailed design work will begin.
Within 60 working days
The project representative will provide a detailed work plan.
- If more time is required to provide a detailed work plan, the project representative will discuss that with you within 60 working days.
WPS construction start date
Due to the additional construction costs incurred during the winter months, submit plans based on timelines below to help all parties involved avoid underground relocation and/or system upgrade work from December through March. We understand this might not always be possible and will continue to work with municipalities when relocation deadlines may be in jeopardy.
- Submit preliminary plans by the end of July to help us meet relocation deadlines scheduled for the first half of the following year. Our goal is to relocate our facilities in the fourth quarter of the year before your project.
- Submit preliminary plans by the end of October to help us meet any relocation deadlines scheduled for the second half of the following year. Our goal is to relocate our facilities in the second quarter of the same year of your project.
If you do not receive feedback within 15 business days, contact us.
Contact
utilitiesrelocation@wisconsinpublicservice.com
